GROUP D EMPLOYEES
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Serial No. |
Reference No. |
Date |
Subject |
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(1) |
(2) |
(3) |
(4) |
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1. |
15-12-1979 |
Method of recruitment and duties of Group D posts. |
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2. |
27-08-1983 |
Employment of Class IV Government servant in work of purely private nature. |
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3. |
09-02-1994 |
Promotion of Class IV employees to Class III posts. |
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4. |
22-10-1994 |
Promotion of Class IV employees to Class III posts. |
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5. |
30-05-1996 |
Certain concessions admissible to Class IV employees. |
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6. |
29-01-1997 |
Promotion of Group D employees to Group C Posts. |
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7. |
23-03-1998 |
Promotion of Group D employees to Group C Posts. |
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8. |
08-02-1999 |
Appointment of Treasury peons as Treasury Sarkars. |
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GOVERNMENT OF ORISSA
POLITICAL & SERVICES
DEPARTMENT
The 15th December 1979
To
All Departments of
Government.
Subject Amendment to
Orissa Secretariat Instructions.
The undersigned is
directed to say that the Orissa Secretariat Instructions shall stand amended as
indicated below with immediate effect.
2. The existing Rules
1-8-A shall be substituted by the following :-
A-1. DUTIES OF JAMADAR
(1)
To
bring letters from the Post Office and place these before the officer concerned
after putting date stamp.
(2)
To
arrange papers and files on the table of the officer.
(3)
To
remain in attendance at the office room of the officer to attend to the calls
of the Officer.
(4)
To
carry files and papers to and from the office room of the officers.
(5)
To
attend to the Officers Telephones in the absence of the officer to whom he is
attached.
(6)
To
attend to any other official work that may be entrusted to him by the officer
concerned.
A-2 DUTIES OF DAFTARY
(1)
To
attend to all types of roneo works.
(2)
To
bind and stitch all new and old registers except the binding of Gazettes of Law
Department.
(3)
To
seal all confidential letters and files, etc.
(4)
To
attend to all pasting works of the Department.
(5)
To
rule the papers and registers when required.
(6)
To
clean inkpots and pens of the officers and assistants.
(7)
To
bring departmental indents of stationery articles on requisition and distribute
those among the staff.
(8)
To
supply sized papers to typists.
(9)
To
prepare envelopes, etc. for issue of letters, parcels and packets, etc.
(10)
To
affix stamps on cover of Government letters.
(11)
To
carry daily Government letters, registered letters, parcels, etc. to post
office for despatch.
(12)
To
attend to any other official work assigned to him by the officer, S. O. or
Superintendent.
A-3 DUTIES OF LITERATE PEON ATTACHED TO ISSUE
SECTION
(1)
To
return drafts, spare copies, etc. to concerned staff after issue and help
despatcher in office work.
(2)
To
take signature pad from Issue Branch to concerned officers for signature.
(3)
To
take official telegrams/wireless message/telex messages, etc. to their
respective places for despatch.
(4)
To
keep postal receipts in relevant register of Issue Section.
(5)
To
take delivery of parcels/packets of Department from Railway Station/Post
Office/Registration offices, etc.
(6)
To
distribute official daks both inside and outside the office.
(7)
To
attend to any other official work entrusted by the Head Typist.
A-4 DUTIES OF ORDERLY PEON
(1)
To
carry files, daks, official papers and books, etc. as and when required from
office to residence office and vice versa
of the officers to whom he is attached.
(2)
To
attend to the office work (including carrying messages/orders) at the residence
office of the officer to whom he is attached.
(3)
To
attend to any other official duties which maybe assigned by the officer to whom
he is attached.
(4)
To
return the signature pads after signature of the concerned officer to Issue Branch.
(5)
To
attended to any other official calls of the officer he is attached to.
A-5 DUTIES OF OFFICE PEON
(1)
To
take attendance register from office to officer and back
(2)
To
attend to all official calls of the office staff and other to whom attached
(3)
To
take files from the officer to office and vice
versa
(4)
To
take Diary, Transit U. O. I., U. O. R. Registers, Log Books, etc. to the
desired places as and when required by Officers/Assistants/Section
Officers/Diarist, etc.
(5)
To
attend to any other official duties as and when required by his official
superiors.
A-6 DUTIES OF FARASH
(1)
To
clean the Surahis and supply drinking water in office rooms of the Department
to which he is attached.
(2)
To
dust furniture, files and racks kept in the Department as well as in office
rooms of the officers concerned.
(3)
To
arrange and rearrange furniture of the conference hall and rooms of Ministers,
State Ministers and Dy. Ministers as and when necessary.
(4)
To
attend to any other official duties as may be assigned to him from time to time
by his official superiors.
A-7 DUTIES OF SWEEPER
(1)
To
sweep and wash the allotted office room and clean courtyards and other premises
of the Secretariat building.
(2)
To
wash and clean lavatories, washing basins and urinals and spray disinfectant
supplied for the purpose.
(3)
To
remove cobwebs from walls and ceilings of the offices, lavatories, urinals and
garage of the Secretariat.
(4)
To
change and refill sand of the spintoons placed at different corners of the
Secretariat building.
(5)
To
attend to any other official work as may be assigned to him from time to time
by his official superior.
A-8 DUTIES OF CHOWKIDAR
(1)
To
keep a watch over the office premises
(2)
To
open and close different rooms and halls used as offices before and after
working hours, respectively.
A-9 DUTIES OF PROCESS SERVER
(1)
To
serve notice on the party concerned
(2)
To
help the concerned assistants and officers in all office work, when not
required to do out-door duty.
A-10 DUTIES OF CHAINMAN
(1)
To
assist Revenue Inspector/Amin to whom he is attached in the field work
(2)
To
work as a peon in the office when there is no field work.
A-11 DUTIES OF HEAD MALI
(1)
To
supervise the work of Malis and Mulias working under him
(2)
To
take care of garden/park/avenue site, etc.
(3)
To
distribute work among the Malis and Mulias working under him
(4)
To
take daily attendance of Malis working under him
(5)
To
supervise grafting and planting of flower plants and fruit trees.
A-12 DUTIES OF MALIS AND MULIAS
(1)
To
plant and graft fruit trees and flower plants
(2)
To
weed garden, manure plants and trees
(3)
To
water lawn, decorative plants and other fruit trees
(4)
To
arrange flower beds
(5)
To
prepare seedlings
(6)
To
grow seasonal flowers, to keep garden, lawn, etc. neat and tidy
(7)
To
attend to all connected work in garden, park, etc. as per direction of their
superiors.
3. The following shall
be added as Rules II-28 under Chapter II of the Orissa Secretariat Instructions
:-
II-28.
Recruitment to the post of office peons, orderly peons process server,
chowkidars, farashes and sweepers shall be made through the Employment Exchange.
The age of the candidates for recruitment to these posts shall not be less than
18 years nor more than 32 years, provided that the upper age limit of
candidates belonging to S.C./S.T. shall be relaxed by 5 years.
The candidates for appointment to these posts shall have passed M. E.
examination provided that for the posts of Farash, Sweeper and Chowkidar the
requirement of educational qualification shall be literate and for the posts of
process server a candidate shall have passed 10th Class.
Posts of Daftaries and Jamadars shall be filled up by promotion from
among the peons, orderly peons etc. within the Department on the basis of
suitability with due regard to seniority.
4. These instruction shall also mutatis mutandis apply to such
categories of posts and employees in all other State Government offices.
[ILLEGIBLE]
Deputy Secretary to
Government
GOVERNMENT OF ORISSA
GENERAL ADMINISTRATION
DEPARTMENT
The 27th August 1983
From
Smt. M. Debi, O.A.S.
(I)
Deputy Secretary to
Government
To
All Departments of
Government/
All Heads of
Departments/
All Collectors.
Subject Employment of Class IV Government servants in work of purely
private nature.
Sir,
In inviting reference
to this Department letter No. 19239 (113) Gen., dated the 16th October 1965
and subsequent reminder No. 11897 (118) Gen., dated the 5th June 1967 on the
subject indicated above. I am desired to say that it was impressed on all
concerned that Class IV Government servants under their control should not be
engaged in work of purely private nature, against their will. Inspite of the
circulars issued in this regard from time to time, it is complained by the low
paid Government Servants Association that the practice of engaging Class IV
employees in work of purely domestic nature is still continuing. Government,
therefore, reiterate their decision communicated in the above said circulars
and impress on all concerned that Class IV Government servants under their
control should not be engaged in work of purely private nature against their
will. Violation of this rule shall be enquired into and suitable actions in the
matter will be taken.
Yours faithfully,
M. DEBI
Deputy Secretary to
Government
GOVERNMENT OF ORISSA
GENERAL ADMINISTRATION
DEPARTMENT
(Published in Orissa Gazette on the 25th February 1994)
The 9th February 1994
Subject Promotion of Class IV Employees to Class III Post.
In order to provide
adequate promotional facilities to qualified Class IV Government servants to
Class III posts, Government after careful consideration have been pleased to
decide that 50 per cent of the vacancies arising in the categories of Class III
posts like Recorder, Assistant Recorder, Diarist, Pasting Clerk and similar
other posts in which noting and drafting are not ordinarily required should be
filled up by Class IV employees who have passed at least M. E. School
Certificate Examination or an equivalent examination and have rendered not less
than 5 years of service under Government, provided they come out successful in
a qualifying test prescribed for the purpose in this resolution.
The candidates will be
subjected to simple viva voce for
testing their intelligence, general knowledge and ability to read and write
simple English and Oriya. This test should be regarded as qualifying test and
not a merit test so that the senior successful employees are not superseded by
the junior employees by virtue of securing more marks in the qualifying test.
2. It is further
decided that the remaining 50 per cent vacancies will be filled up from amongst
the Class IV employees who have passed Matriculation or an equivalent
examination and have rendered not less than 5 years of service and Record
Supplier and Treasury Sarkar, who are Matriculates. In case sufficient number
of Matriculate candidates are not available, the vacancies meant for them shall
be filed up by suitable candidates by direct recruitment of Matriculates.
3. If the vacancy
arising in a particular year, is one, it should go to Non-matriculate
candidates, whereas the next vacancy of he same year or subsequent year shall
be filled up by the Matriculate candidates. In other words, every alternative
vacancy in Class III posts like Recorder, Assistant Recorder, Diarist, Pasting
Clerk and similar other post shall be filled up by Matriculate Class IV
employees.
4. It has also been
decided that the posts of Record Supplier and Treasury Sarkars which are Class
III posts just above Class IV posts should be entirely filled up from among
suitable Class IV employees i.e. Daftaries, Jamadars, Peons, who possessed the
minimum educational qualification of M. E. Standard. The Record Supplier,
Treasury Sarkar, who have passed M. E. School Certificate Examination will
however, be allowed to compete in the test prescribed for Class IV employees in
paragraph I for promotion to other Class III posts like Recorder, Assistant
Recorder, Diarist, Pasting Clerk against the 50 per cent quota meant for
Non-matriculate Class IV employees.
5. For each Department
of Government the qualifying test will be conducted once a year by a committee
consisting of two officers of the rank of Joint Secretary/Deputy Secretary to
Government to be nominated by the Secretary of the Department and the
Under-Secretary/Section Officer in charge of office Estt. in the Department. In
respect of other offices the qualifying test will be conducted by a Committee
consisting of the officer in charge of the office establishment in the office
of the appointing authority and two other Gazetted Officers to be nominated by
the appointing authority. The senior most officer will preside over the meeting
of the Committee.
6. This supersedes
erstwhile Political and Services Department Memo. No. 9433 (70) Gen., dated
the 27th July 1957, Resolution No. 7427-Gen., dated the 6th April 1966 and
General Administration Department Resolution No. 2174-Gen., dated the 21st
January 1982, Resolution No. 25441-Gen., dated the 14th November 1984 and
Resolution No. 16858-Gen., dated the 25th September 1986.
____________
Order Ordered that
the Resolution be published in the Orissa
Gazette and copy forwarded to all Departments of Government/all Heads of
Departments/Board of Revenue/all Revenue Divisional Commissioners/ all
Collectors for information.
PRITIMAN SARKAR
Special Secretary to
Government
GOVERNMENT OF ORISSA
GENERAL ADMINISTRATION
DEPARTMENT
The 22nd October 1994
To
All
Departments of Government/
All
Heads of Departments/
All
Collectors.
Subject Promotion of Class IV employees to Class III Posts.
In partial
modification of the instruction contained under paragraph 4 of General
Administration Department Resolution No. 3180-Gen. Dated the 9th February 1994
on the above subject, the undersigned is directed to say that the Record
Supplier and Treasury Sarkar who have passed M. E. School Certificate
Examination will be allowed to compete in the test prescribed for Class IV
employees in paragraph 1 for promotion to other Class III posts like Recorder,
Assistant Recorder, Diarist, Pasting Clerk against the 50% quota meant for
Non-matriculate Class IV employees, But the provisions for testing their
intelligence and general knowledge as provided under paragraph 1 of the
Resolution shall not be applicable to them. However they will be subjected to
simple viva voce for testing their
ability to read and write simple English and Oriya.
The above instruction may be brought to the notice of all concerned.